Business Manager

Job Details

Job type

Full Time

Region

Boston Metro

Location (City)

Newton

Job category

Accounting

Sector

Green Building

Job intro

Auburndale Builders, a high-performance home building and remodeling firm based in Newton, MA, is seeking an organized and proactive Business Manager. You’ll oversee internal workflows for internal operations and project execution, financial reporting, and communications across teams, ensuring the business operates smoothly and efficiently. If you're someone who enjoys managing multiple tasks and people, with deep experience in financials and construction bookkeeping, we’d love to hear from you!

Job Duties/Responsibilities

The Business Manager is responsible for facilitating the following outcomes:

The management team has reliable and timely access to accurate and clear financial and marketing reports to enable them to make well-informed management decisions.
We consistently meet our legal and financial reporting obligations to city, state, and federal government agencies.
Bills are paid and invoices are collected consistently, with an eye toward managing adequate cash flow.
The production team has the financial information they need to provide high-quality and timely services to our clients.
Files are well-organized and accessible to anyone who needs legitimate access to them.

Key Responsibilities

Financial Management and Bookkeeping

Accounts Payable & Accounts Receivable
- Manage A/P and A/R activities, including supervision of A/P Specialist
- Receive payments and record deposits
- Generate and invoice client and manage change orders
- Support job closeout by reconciling allowances for final invoices
- Track past due receivables and working with the Owner/General Manager on collection strategies
Reporting
- Support the creation of the annual operating budget and burdened labor costs for Owner/General Manager review
- Make monthly Work In Progress entries (QuickBooks)
- Generate and review financial and other reports for company meetings, Owner/General Manager review, and builder groups, including:
  - Estimated vs. actual quarterly reports
  - Job profitability reports
  - Percent billable reports for staff hours
  - Allowance reviews
  - Dashboard metrics
- Create client reports: budget reviews
Employees
- Approve employee time cards and prepare payroll
Subcontractors
- Send and track subcontractor agreements
- Manage Auburndale’s insurance audits

Management

Serve as a key member of the Leadership Team
Supervise A/P Specialist

Project Facilitation

Facilitate budget reviews with clients, including back charges and credits
Review subcontractor proposals & specs with the team
Purchase orders:
- Oversee client selections process

Office and systems

Facilitate the management and filing of company documents for quick retrieval as needed
Assist in the development, proper use, and improvement of company forms and templates
Review, proofread, and format outgoing project and legal documents

Hours: 40 hours/week (full-time), in-office position (Newton, MA), 8:30 am - 4:30 pm

Qualifications

Financial Management Experience: Previous financial management and construction bookkeeping experience is required, at least 3-5 years is ideal.
Strong Organizational Skills: You excel at managing multiple tasks and keeping things running smoothly.
Excellent Communication: You are clear and professional in your communication, whether you’re interacting with the team or external contacts.
Tech-Savvy: Familiarity with office tools and software, such as QuickBooks Online, Microsoft Office, Google Workplace, and project management software such as Co-Construct or Builder Trend is important.
Attention to Detail: You ensure that nothing falls through the cracks and that all systems are well-organized. We would like to rely on you to think ahead and keep us on task.
Collaborative and Team-Oriented: You bring a positive, team-oriented approach to the workplace.

Benefits

Start with 1 week of paid vacation (pro-rated based on start date), can carry over 24 hours, with tenure paid vacation increases to 3 weeks
401k (employer matches up to 3%)
6 paid holidays per year
Health insurance after 90 days of employment (employer pays 60% of individual plan premiums, 33% for additional family members)
Dental, vision, and disability insurance after 90 days of employment
Cell phone stipend
Professional development: $1500 annual employee training allowance