Office Administrator

Company Name
Applied Economics Clinic
Company Website
Location (City)
Arlington
Job Category
Administrative
Job Sector
Other
Job Type
Full Time
Degree Requirement
Bachelors
Contact Info jobs@aeclinic.org

Applied Economics Clinic Job Announcement
The Applied Economics Clinic (AEC) has an open position for a qualified Office Administrator.

Job Duties/Responsibilities: 

Office Administrator job description
AEC is a non-profit consulting firm providing services in the areas of energy, climate, other environmental issues, and social equity; we perform research and analysis for our clients (public interest environmental and social equity advocacy groups and agencies). The Office Administrator is a newly created position at AEC and may grow and develop with the person hired. AEC’s Office Administrator will work together with our 15-person staff to manage and organize the Clinic. Tasks and responsibilities for an Office Administrator include:
·       Prepare invoices and other financial documents in collaboration with AEC’s bookkeeper and staff (10%)
·       Maintain internal planning systems for staff time and project budgeting (10%)
·       Act as an office manager: overseeing IT service and other contractors, ordering supplies, monitoring the office for maintenance issues (10%)
·       Monitor mail and other correspondence including bills; deposit checks (5%)
·       Oversee AEC communications (website, blog, social media) with the assistance of a part-time Communications Assistant and other staff (10%)
·       Oversee hiring of new employees and their on-boarding (10%)
·       Attend board meetings as a non-board-member; represent AEC at other functions (5%)
·       Maintain and organize AEC’s cloud-based record keeping (10%)
·       Assist project managers with proposals, grant writing, and finalizing publications (10%)
·       Oversee student workers (10%)
·       Attend trainings to advance in skill and knowledge (10%)
AEC is looking for a candidate with 2-4 years of relevant experience, including overseeing hiring processes and invoicing, managing various support staff like technology support, bookkeepers, and office cleaners, and assisting staff with project proposals and grant writing. Please review our mandatory and desired qualifications below and note that we do not necessarily eliminate applicants who do not tick all our boxes; the ideal candidate is enthusiastic about AEC’s work and mission, enthusiastic about nonprofit administration, and ready to learn.
This is a full-time position—only applicants who can work full-time will be considered. We also expect all applicants to be willing and able to work a minimum of three days per week from our Arlington, MA office. (AEC staff are currently working remotely but plan to return to a hybrid office plan soon.)
Applications received by November 30, 2021 will receive first consideration, but applications received after November 30 will be considered until the position is filled.

Qualifications: 

Mandatory qualifications:
·       Bachelor’s degree
·       2-4 years of administrative experience
·       Ability to manage time well
·       Ability to work collaboratively, sharing tasks, knowledge, and workspace with colleagues
·       Willingness to learn and use feedback to improve
·       Strong organizational skills
·       Microsoft Word and Excel skills
·       Ability to work in-person at our Arlington, Massachusetts office at least 3 times per week
Desired qualifications:
·       Non-profit management experience; degree or training in non-profit management is a plus
·       Grant and proposal writing experience
·       Accounting or bookkeeping experience; familiarity with QuickBooks is a plus
·       Web development and related social media management experience; familiarity with Squarespace and/or MailChimp is a plus

Benefits: 

Salary and benefits at AEC:
·       35-hour work week
·       8 weeks time off (including sick-time and holidays)
·       HRA health benefits
·       IRA retirement benefits
·       Emphasis on teamwork and mentorship
·       All staff members’ viewpoints considered in decision making; staff representation on organization’s Board of Directors
·       Minimum starting salary of $60,000-$70,000, depending on experience
Possibility of increasing level of responsibility (and commensurate salary increase) over time

How to Apply: 

To apply, please send the following materials to
jobs@aeclinic.org
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·       A cover letter; in your letter or cover email, please let us know where you saw this job ad
·       CV or resume
·       The names and contact information of three references who can speak to how well you fit these qualifications.

About the Company: 

Applied Economics Clinic
Based in Arlington, Massachusetts, the Applied Economics Clinic (AEC, www.aeclinic.org) is a mission-based non-profit consulting group that offers expert services in the areas of energy, environment, consumer protection, and equity from seasoned professionals while providing on-the-job training to the next generation of technical experts.
AEC’s non-profit status allows us to provide lower-cost services than most consultancies and when we receive foundation grants, AEC also offers services on a pro bono basis. AEC’s clients are primarily public interest organizations—non-profits, government agencies, and green business associations—who work on issues related to AEC’s areas of expertise. Our work products include expert testimony, analysis, modeling, policy briefs, and reports, on topics including energy and emissions forecasting, economic assessment of proposed infrastructure plans, and research on cutting-edge, flexible energy system resources.
AEC works proactively to support and promote diversity in our areas of work by providing applied, on-the-job learning experiences to graduate students—and occasionally highly qualified undergraduates—in related fields such as economics, environmental engineering, and political science. Over the past four years, AEC has hosted research assistants from Boston University, Brandeis University, Clark University, Tufts University, and the University of Massachusetts-Amherst. AEC is committed to a just workplace that is diverse, pays a living wage, and is responsive to the needs of its five to seven full-time and eight part-time staff.
Founded by Clinic Director and Senior Economist Elizabeth A. Stanton, PhD in 2017, AEC’s talented researchers and analysts provide a unique service-minded consulting experience. Dr. Stanton has had two decades of professional experience as a political and environmental economist leading numerous studies on environmental regulation, alternatives to fossil fuel infrastructure, and local and upstream emissions analysis. AEC professional staff includes experts in electric, multi-sector and economic systems modeling, climate and emissions analysis, green technologies, and translating technical information for a general audience. AEC’s staff are committed to addressing climate change and environmental injustice in all its forms through diligent, transparent, and comprehensible research and analysis.
AEC Mission

  1. Provide low cost and (when we receive foundation grants) pro bono expert services to public interest groups on the topics of energy, environment, consumer protection, and equity.
  2. Train the next generation of expert technical witnesses and analysts by providing applied,
    on-the-job learning experiences to graduate students in related fields.
  3. Work proactively to support and promote diversity in the fields of economics, engineering, math and sciences.
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