Administrative Assistant

Company Name
Clean Energy Ventures
Company Website
Location (City)
Boston, MA
Job Category
Job Type
Full Time
Degree Requirement
Contact Info Summer Grimes 970-214-5254

Clean Energy Ventures is a venture capital firm focused on investments in early-stage clean energy technologies. Our team is growing, and we are seeking a professional and inspired full-time Administrative Assistant who can thrive in a dynamic environment. Located in downtown Boston, this position will provide support for the Director of Operations.
Applicants must have at least three years of experience including: scheduling and calendar management, meeting coordination, travel coordination and logistics, internal/external communications, and relationship management.

Job Duties/Responsibilities: 

Responsibilities include:

  • Coordination of complex calendaring and scheduling
  • Maintenance of digital and paper filing systems
  • Arranging travel and conference registrations
  • Working closely with Director of Operations to support expense reporting, eventplanning, marketing, and office management
  • Assist Managing Directors with email management and organization
  • Format and proofread communications/documents as needed
  • Greet visitors and arrange food/beverage for meetings
  • Scan business cards, manage contacts, update group contact lists, prepare and sendholiday emails
  • Manage onsite mail as well as shipments via UPS/FedEx
  • Other project management activities as the position evolves


  • BA/BS degree
  • Minimum of three years relevant experience
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and Mac and Windowsoperating systems
  • Excellent verbal and written communication skills
  • Strong organizational and time-management skills
  • Ability to operate at a high level of efficiency with minimal supervision
  • Highly discrete and responsible with confidential information
  • Technologically savvy

The Person:

The ideal candidate for this position will have the following personal characteristics:

  • A strong interest in addressing climate change personally and professionally
  • High integrity and trustworthiness
  • Willingness to be transparent and open in all communications
  • Creative, confident, self-motivated with a “can do” attitude
  • Willing to learn and grow in a fast-paced, entrepreneurial environment

Our talented team shares a passion for excellence, a commitment to teamwork, a deep respect for the environment, and a strong desire to mitigate the impacts of climate change.


It is the policy of Clean Energy Ventures to provide equal employment opportunity to all qualified persons without regard to race, creed, color, sex, age, marital status, veteran status, disability, or sexual orientation.


Clean Energy Ventures offers a competitive base salary and a comprehensive benefits package including health, unlimited paid leave, employer-paid retirement contributions, and a monthly MBTA LinkPass. 

How to Apply: 

To apply for this position, please submit a cover letter and resume to Summer Grimes at  

About the Company: 

Clean Energy Ventures is a venture capital firm focused on investing in companies commercializing disruptive advanced energy technologies and business model innovations that can achieve significant scale by taking advantage of market-driven forces to address global climate disruption.  The firms’ principals have been investing in, supporting and mentoring early stage clean energy startups together since 2005, and work with a deep bench of Venture Partners who, together with the Principals, represent more than 300 years of combined clean energy operating and investing experience.