Request for Proposals: Cost of Electrifying Existing Buildings Study

MassCEC seeks a Lead Research Consultant to conduct a Cost of Electrifying Existing Buildings Study. Through this study, MassCEC seeks to quantify and disseminate information on the cost of electrifying and increasing the energy efficiency of the existing building stock in the Commonwealth of Massachusetts in alignment with the state’s 2050 net zero greenhouse gas limits. While data and modeling on the incremental cost of fully electrified new construction buildings are available for some building typologies in the Commonwealth, a current, comprehensive study of the incremental costs of electrifying the existing building stock in the Commonwealth is not. MassCEC intends the research conducted under this scope of work to address the question of the upfront costs of electrifying and increasing the energy efficiency of the existing building stock in the Commonwealth per the timelines and targets established in the 2025/2030 and 2050 Clean Energy and Climate Plans, both in absolute terms and relative to business-as-usual investments.

Status
Open
Award Potential

$200,000

Application Deadline

February 29, 2024, 5 pm ET

Questions? Contact

Consultant Selection Schedule

All dates are subject to change at MassCEC's discretion. 

PROCESS STEP

TIMING

Release of RFP

February 1, 2024 

Questions due to MassCEC via email to buildings@masscec.com

February 15, 2024

Questions with answers posted (see below)

February 23, 2024

Proposals due

February 29, 2024, by 5 pm ET

Interviews of top applicants

March 2024

Notification of award

April 2024

Apply

Application Process

Applicants for the Lead Research Consultant should:

  • Complete Attachment A (Signature and Acceptance Form)
  • Complete Attachment B (Application Form)
  • Attach:
    • Team Member Resumes: Include resumes of each individual who would be part of the project team
    • Writing Samples: Include up to three writing samples that demonstrate the Applicant team’s ability to create public-facing resources, case studies, and white papers, and/or policy-focused analysis.
  • Review and be prepared to sign Attachment C (Sample Agreement). Any requested changes to Attachment C (Sample Agreement) should be noted.

The proposal must be in a single, electronic PDF file, submitted via email to buildings@masscec.com. “Cost of Electrifying Existing Buildings Study – Lead Research Consultant Proposal” must appear in the email subject line.

Send completed application to buildings@masscec.com

Q&A

1. Will the Consultant have access to existing datasets? Will the Consultant need to find and provide their own building examples?

The Consultant will have access to existing datasets MassCEC owns such as datasets from the Passive House Design Challenge, Triple Decker Retrofit Pilot, Decarbonization Pathways Pilot, Whole-Home Air-Source Heat Pump Pilot, and more. Additional data sources may include City of Boston Mayor’s Office of Housing decarbonization grant data, Department of Energy Resources low- and moderate-income housing decarbonization grant data, and Mass Save program administrator project and measure cost data, as available. The expectation is that the Consultant will identify data sources that fill gaps in the existing data. Please refer to Tasks 1 and 2 under Section 6 of the RFP for more information.

2. Will the Consultant have access to the results of the NESCAUM study?

Yes, the results will be shared if available at the time of this study.

3. What formats are used in the existing data sources (mentioned in Task 2)?

The existing data sources are a mix of formats: spreadsheet, Word documents, design drawings, etc.

4. Is the scope of “electrification retrofits” for Tasks 2 to 4 the same as the list of electrification solutions discussed on PDF page 5 of the RFP?

The scope of electrification retrofits includes electrification solutions such as those for heating, hot water, cooking, and non-fossil fuel alternatives for other appliances.

5. Is an extension to the current proposal deadline of February 29 possible?

We will consider application extensions on a case-by-case basis. The request for an extension should be emailed ASAP before February 29.

6. Are Tasks 2 and 4 anticipated to be more about cleaning, structuring, and interpreting existing data or about finding new data?

Task 2 focuses on cleaning, structuring, and interpreting existing data while Task 3 involves providing rigorous cost estimates from conceptual building project models for which actual built project example data may not be available. For Task 4, the Consultant will draft case studies, a white paper, and a database. Please refer to Section 6 of the RFP for more information.

7. What level of granularity is MassCEC looking for in the capital cost analysis?

Ideally, the capital cost analysis will be broken down according to Construction Specification Index (CSI) standard sections, but we recognize that this level of granularity may not be available for all datasets or case studies. We will work with the Consultant on a case-by-case basis to identify the highest level of granularity possible for any given data set.

8. Does the scope of the capital cost analysis include planning and design costs related to electrification and efficiency upgrades or costs from retrofit work that isn’t related to electrification and efficiency upgrades?

The capital cost analysis would not include planning and design costs related to electrification and efficiency upgrades, but it would include quantifying retrofit work that isn’t related to electrification and efficiency upgrades.

9. Is MassCEC interested in bill impact analysis of electrification, in addition to the upfront cost analysis?

No, not for this study.

10. Are you considering the cost of ADA and fire safety compliance triggered by deep energy retrofit work within the scope of this study?

We encourage applicants to consider approaches to evaluate ADA and fire safety upgrade costs when structuring their proposals.

11. Please clarify whether an applicant has an opportunity to request edits to the terms and conditions.

If selected, the Consultant will be able to make proposed edits to the Sample Agreement (Attachment C) during contract negotiations. Applicants should sign the Signature and Acceptance Form (Attachment A) as presented at the time of applying.

12. Section 9 states “MassCEC anticipates that the Consultant will be paid by the hour.” Does MassCEC anticipate time-and-materials contracting with monthly invoicing?

MassCEC anticipates time-and-materials contracting within budget caps allocated per task.

13. In Attachment B, does the suggested 500-word limit regarding “Technical Knowledge” apply across the five subcategories (i.e., ~100 words each for efficiency experience, electrification solutions experience, etc.)?

Yes, the word limit is a total across the five subcategories.

14. What are the expectations regarding community outreach?

Community outreach is expected at the level necessary to identify and collect case study data.

15. How should applicants structure their team to best meet the requirement for complementary expertise in building retrofit cost evaluation?

The approach to meeting the complementary expertise required is left up to the applicants. It can include in-house expertise or partnering with sub-consultants.

16. How should applicants best demonstrate their experience and capabilities for applicant eligibility under Section 4? How will proposed partnerships be evaluated?

This can be a combination of project experience and technical qualifications. Ideally, the applicant or applicant team should have experience with each type of building listed in the RFP on page 4: single family homes, low-rise multi-family residential, mid- and high-rise multi-family residential, office, clinics, retail, assembly, food service, hotel, supermarket, and warehouse buildings. Section 8 includes selection criteria used to evaluate applicants or applicant teams.

Additional Funding Opportunities

BETA: Commercial Buildings Pilot

Funding type
Grants
Award Potential

Each participating building will receive an electrification and decarbonization plan, including direction to financing options and a recommended implementation timeline.

Application Deadline

Rolling, until 15 selected