The Department of Energy Resources’ (DOER) mission is to create a clean, affordable, equitable and resilient energy future for all residents, including low-income and Environmental Justice populations, businesses, communities, and institutions in the Commonwealth. To meet these objectives, DOER develops and implements policies and programs to ensure the adequacy, security, diversity, and cost-effectiveness of the Commonwealth's energy supply. DOER is committed to working to promote energy programs and policies that are developed and implemented to ensure environmental justice among all the Commonwealth's citizens, communities, businesses, and institutions.
DOER is accepting resumes and applications for the position of Executive Assistant to the Commissioner.
The Executive Assistant manages the Commissioner’s schedule and internal and external communications, including confidential information, and assures that all communications are professional, timely, and of the highest quality.
The Executive Assistant is responsible for supporting the Commissioner in implementing the Administration’s energy agenda and ensuring that the Commissioner’s schedule reflects their priorities and that they are well-prepared for each meeting. The Executive Assistant also screens phone calls and visitors for the Commissioner.
In addition to the traditional role of an Executive Assistant, the Executive Assistant to the Commissioner will work closely with the Chief of Staff, DOER Senior Staff, and Executive Office on Energy and Environmental Affairs leadership on the execution of special projects.
• Assist in the day-to-day management of the Commissioner’s office, including the scheduling of meetings, and ensure that phone calls, emails or letters are responded to in an appropriate timeframe and professional manner. Manage the Commissioner’s schedule and manage the invites and materials for both internal and external meetings.
• Assist the Chief of Staff with project implementation and administrative tasks as needed.
• Assist the Chief of Staff, External Affairs Manager and senior staff to ensure that briefings, speeches, presentations and other materials are completed in a timely and professional manner so that the Commissioner is prepared for meetings and events.
• Create and maintain correspondence for the Commissioner. Collection and coordination of written documents for Commissioner’s signature.
• Manage travel arrangements for the Commissioner and other members of Senior Staff as needed, both in state and out of state. Assist with processing Travel Authorization Forms (TAF) for the Agency.
• Serve as the first line of contact to constituents, advocacy groups and legislators when they call the Commissioner and ensure that all constituents receive access to appropriate staff person and/or public information in a timely manner.
• Respond to telephone inquiries and route callers to the appropriate staff person or Division. Provide back-up phone coverage to front desk on rare occasions when no coverage is available.
• Meet and greet guests and visitors for the Commissioner.
• Other responsibilities, as directed.
Preferred experience and qualifications:
• Full-time or equivalent part-time professional, administrative, supervisory or managerial experience in business administration, business management, or public administration.
• A general high-level knowledge of the organizational structure at EEA and DOER as well as knowing the appropriate agency or division that certain issues need to go to be properly addressed.
• Ability to deal tactfully with others and establish a good working relationship with the Commissioner and members of the senior staff.
• Ability to communicate effectively in writing and in oral expression.
• Ability to manage time efficiently.
• Strong organizational skills.
• Proficiency in the use of Microsoft Office Suite.
* A cover letter and resume must be submitted as part of the application process and attached “as relevant” to the requisition.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.
I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.
II. An Associate’s degree in a related field may be substituted for one (1) year of the required experience.
III. A Bachelor’s degree in a related field may be substituted for two (2) years of the required experience.
IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.
V. A Doctorate degree in a related field may be substituted for the required experience.
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards!
Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Official Title: Program Manager IV
: United States-Massachusetts-Boston-100 Cambridge Street
Job: Environmental and Energy
Agency: Department of Energy Resources
Job Posting: Feb 28, 2023, 9:18:45 AM
Number of Openings: 1
Salary: 35,247.68 - 107,608.71 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Melixza Esenyie – 6176261282
Bargaining Unit: M99-Managers (EXE)
Hybrid Work Eligible: Yes