Executive Assistant to the Commissioner

Major Responsibilities: 

• Assist in the day-to-day management of the Commissioner’s office, including the scheduling of meetings, and ensure that phone calls, emails or letters are responded to in an appropriate timeframe and professional manner. Manage the Commissioner’s schedule and manage the invites and materials for both internal and external meetings.

• Assist the Chief of Staff with project implementation and administrative tasks as needed.

• Assist the Chief of Staff, External Affairs Manager and senior staff to ensure that briefings, speeches, presentations and other materials are completed in a timely and professional manner so that the Commissioner is prepared for meetings and events.

• Create and maintain correspondence for the Commissioner. Collection and coordination of written documents for Commissioner’s signature.

• Manage travel arrangements for the Commissioner and other members of Senior Staff as needed, both in state and out of state. Assist with processing Travel Authorization Forms (TAF) for the Agency.

• Serve as the first line of contact to constituents, advocacy groups and legislators when they call the Commissioner and ensure that all constituents receive access to appropriate staff person and/or public information in a timely manner.

• Respond to telephone inquiries and route callers to the appropriate staff person or Division. Provide back-up phone coverage to front desk on rare occasions when no coverage is available.

• Meet and greet guests and visitors for the Commissioner.

• Other responsibilities, as directed.

Preferred experience and qualifications: 

• Full-time or equivalent part-time professional, administrative, supervisory or managerial experience in business administration, business management, or public administration. 

• A general high-level knowledge of the organizational structure at EEA and DOER as well as knowing the appropriate agency or division that certain issues need to go to be properly addressed.

• Ability to deal tactfully with others and establish a good working relationship with the Commissioner and members of the senior staff.

• Ability to communicate effectively in writing and in oral expression.

• Ability to manage time efficiently.

• Strong organizational skills.

• Proficiency in the use of Microsoft Office Suite.

* A cover letter and resume must be submitted as part of the application process and attached “as relevant” to the requisition.