ASHP Govt/NP - How Do I Apply?

How Do I Apply?

MassCEC has different application requirements depending on your system size.

  • Any public agency or non-profit installing any variable refrigerant flow (VRF) system, or a mini-split project with a heating capacity over 240,000 BTU/hr, should read the instructions for the Commercial-Scale ASHP Program.
  • Any public agency or non-profit installing a project with a heating capacity up to 240,000 BTU/hr should read the instructions for the Small-Scale Air-Source Heat Pump program.

MassCEC recommends that public agencies and non-profits installing ASHP heating systems should:

  • Visit our Finding an Installer page, which includes a list of installers and questions to ask them.
  • Soliciting at least three proposals.

Designers and installers should visit the installer resources page.

Variable Refrigerant Flow Projects

Any public agency or non-profit installing a VRF system should first select a designer that can meet the requirements in the Commercial-Scale Program Manual. The public agency or non-profit may also opt to select an installer at this time.

Once the designer has been selected:

  1. The designer completes a preliminary system design (or “engineering concept”).
  2. The designer and system owner jointly apply for the award and other financial incentives. The application must include: the Application FormProject NarrativeSystem Owner’s Agreement, AHRI rating sheets for the units under consideration, and relevant tax documentation. Affordable housing projects must submit verification documentation described in the program manual. Please note:
    • MassCEC must approve the grant application before construction begins.
    • For existing facilities, the system owner must schedule an energy audit to take place with the next six (6) months if he/she has not had an energy audit within the past four (4) years.
  3. MassCEC will reserve funds and issue an award letter.
    • MassCEC may select the project for third-party design review, in which case the designer must submit the system design and related documents prior to ordering equipment.
  4. The applicant parties complete system design and order equipment (Milestone #1). To receive payment, they must submit the Milestone Completion Form and associated documentation, including: updated application form, load calculation, system design summary, project invoices, and updated AHRI rating sheets.
    • If the installer was not selected at application and has not signed up to participate in the program, that entity must sign and submit the installer agreement.
    • MassCEC will pay 30% of the grant.
    • The grantee may opt to forgo this step and submit all documents at Milestone #2.
  5. The installer completes project construction and manufacturer-assisted startup. To receive payment, the applicant parties submit the Milestone Completion Form, photos of the installed system, and manufacturer startup sheets (or commissioning report).
    • MassCEC will pay the remaining 70% of the grant.

 

Please read the Commercial-Scale Program Manual for full details on program eligibility requirements, awards, and processes.


Small-Scale Mini-Split Projects

Any public agency or non-profit applying to the Small-Scale ASHP Program should first select an installer that can meet the requirements in the Program Manual. MassCEC maintains a list of participating installers.

Within 90 days of project completion, businesses, with assistance from their installer(s), should email the following documents to ashp@masscec.com

  • The rebate application (attached as an Excel document).
  • A signed Residential Air-Source Heat Pump Participant’s Agreement.
  • A copy of a recent month’s electric bill showing the “service for” address and the rate code
  • A copy of the paid invoice, showing model numbers, total costs, and invoice date.
  • Signed W-9 forms separately to finance@masscec.com (do not copy ASHP@masscec.com).
  • For projects designed to supply 100 percent of the building’s heat with no supplemental heat source, a copy of the summary report for the Manual N (non-residential) heat load calculation, as described in the program manual (section 2.6).

For projects applying for the Affordable Housing Adder, documentation demonstrating that 50 percent or more of the units are committed or deeded to households below 80 percent of the state’s median income, as described in the program manual (section 2.4).

 

Note: If the installer is not already on MassCEC’s list of participating installers, the installer must submit the Primary Installer Agreement and qualifying certificate(s) of manufacturer training.

Please read the Small-Scale Program Manual for full details on program requirements and awards. 

 

Commercial-Scale Mini-Split Projects

Any public agency or non-profit installing a VRF system should first select an installer that can meet the requirements in the Commercial-Scale Program Manual. Once the installer has been selected:

  1. The installer completes a preliminary system design and helps the system owner to apply for the award and other financial incentives. The application must include: the Application FormProject NarrativeSystem Owner’s Agreement, and relevant tax documentation. Affordable housing projects must submit verification documentation described in the program manual. Please note:
    • If the installer has not signed up to participate in the program, that entity must sign and submit the installer agreement.
    • MassCEC must approve the grant application before construction begins.
    • For existing facilities, the system owner must schedule an energy audit to take place with the next six (6) months if he/she has not had an energy audit within the past four (4) years.
  2. MassCEC will reserve funds and issue an award letter.
    • MassCEC may select the project for third-party design review, in which case the installer must submit the system design and related documents prior to ordering equipment.
  3. The applicant parties complete final system design and order equipment (Milestone #1). To receive payment, they must submit the Milestone Completion Form and associated documentation, including: updated application form, load calculation, and project invoices.
    • MassCEC will pay 30% of the grant.
    • The grantee may opt to forgo this step and submit all documents at Milestone #2.
  4. The installer completes project construction and manufacturer-assisted startup. To receive payment, the applicant parties submit the Milestone Completion Form, photos of the installed system, and manufacturer startup sheets (or commissioning report).
    • MassCEC will pay the remaining 70% of the grant.

 

Please read the Commercial-Scale Program Manual for full details on program eligibility requirements, awards, and processes.